Quality Colors BV is responsible for the collecting and processing of personal data as outlined in this privacy statement.
“Personal Data” is legally defined as “individual items of data relating to the personal or professional circumstances of a specific or specifiable natural person”. This includes, for example, the name, address, email address, and/or other particulars, which can be attributed to a natural person.
Quality Colors BV ensures that all personal data it collects is processed in a proper and careful manner and in full compliance with the General Data Protection Regulation (GDPR).
Basis for Processing
Quality Colors BV collects and processes your personal data if you are a customer of Quality Colors BV. The customer is the person with whom Quality Colors BV has entered into an agreement for the delivery of goods and/or services.
In addition, we also collect personal data from potential customers, newsletter readers, suppliers and our own employees. In general, the conditions set out below are also applicable to the personal data of these persons.
Use of Personal Data
Quality Colors BV collects and processes your personal data for the following purposes:
· To advise you as well as possible.
· To deliver goods and / or services to you.
· For sending invoices and processing your payment.
· To contact you, as necessary, to perform our services.
· For sending our newsletter (if “Opted in).
· To inform you about changes to our services and products.
· Quality Colors BV also processes personal data when legally obliged to do so, in the running of our business.
Personal Data We Process
Quality Colors BV registers the following data:
· Surname, first name, initials, title, gender
· Address and place of residence
· Email address and (mobile) telephone number
· Bank account number
· Products that you have purchased from us
· Information about your preferences and advice provided to you
We do not collect any special and/or sensitive personal data, such as race, political preference, religion, etc.
Cookies and Google Analytics
Our website does not intend to collect data about website visitors. Quality Colors BV only uses technical and functional cookies.
A cookie is a small text file that is stored on your computer, tablet or smartphone when you first visit our website. The cookies we use are necessary for the technical operation of the website and your ease of use. They ensure that the website works properly and, for example, remember your preferences. We can also use this to optimize our website. You can opt out of cookies by setting your internet browser so that it no longer stores cookies. In addition, you can also delete all information that was previously saved via the settings of your browser.
We use Google Analytics, a web analysis service provided by “Google”. This service is based on cookies and enables us to analyse the use of our website. You can prohibit the storage of cookies in your browser’s settings.
You can find more information on Google Analytics here.
How Long We Keep Your Personal Data
Quality Colors BV does not store your personal data for longer than is strictly necessary to realize the purposes for which your data are collected. You have the right to have your personal data removed. However, we do have to comply with legislation regarding the minimum retention period of transaction data. The legal retention period is currently 7 full calendar years.
Who Has Access to Your Personal Data?
Employees of Quality Color BV only have access to the personal data required according to their position. In addition, our IT service provider has access to our systems to perform management and maintenance (see below under the heading “sharing personal data with third parties”).
We keep the personal data obtained confidential and require all our employees to enter into a confidentiality contract. We also ensure that employees who have access to the personal data have received correct and complete training on how to handle personal data and ensure that they are familiar with their responsibilities and legal obligations.
Sharing of Personal Data with Third Parties
Quality Colors BV does not sell your information to third parties. Quality Colors BV will only provide your information to third parties if this is necessary for the implementation of our agreement with you (for example for the direct delivery of goods) or to comply with a legal obligation.
With companies that process your data on our behalf (including our IT service provider), we conclude a processor agreement to ensure the same level of security and confidentiality of your data. Quality Colors BV remains responsible for these processes.
Right to Access Information
All our clients have the right to access, free of charge, any and all stored information on themselves and the right to have data corrected, blocked or deleted if neccessary. In addition, you have the right to withdraw your consent for data processing or to object to the processing of your personal data by Quality Colors BV and you have the right to data transferability. This means that you can submit a request to us to send the personal data that we hold about you in a computer file to you or another organization requested by you.
You can send a request for access, correction, deletion, data transfer of your personal data or request for withdrawal of your consent or objection to the processing of your personal data to: firstname.lastname@example.org
To ensure that the request for inspection has been made by you, we request that you send a copy of your proof of identity with the request. Proof of ID must contain a your passport photo, MRZ (machine readable zone, the strip with numbers at the bottom of the passport), passport number and Citizen service number (BSN) black. This is to protect your privacy. We will respond to your request as quickly as possible, but no later than within four weeks.
Protection of Your Personal Data
Quality Colors BV takes the protection of your data seriously and has taken appropriate measures to prevent abuse, loss, unauthorized access, unwanted disclosure and unauthorized changes to data. This includes both technical and organizational measures. This way your data is stored on well-secured servers that are located in data center In addition, we only use reliable standard business software for registering your data (including Office365 and King).
However, should you have any concerns that your data is not properly protected or there are signs of misuse, please do not hesitate to contact us.
Quality Colors BV would also like to point out that you have the option to file a complaint with the national data protection authority, the Dutch Data Protection Authority. This is possible via the following link: